KxConferencing > Guides > Bedroom Allocations

Bedroom Allocations for an Event through KxConferencing

KxConferencing > Any Event > Attendees
First, add attendees to your attendee screen. For further information on the step refer to the Attendee-Adding, Editing or the Attendee-Paste Names from Excel help guides.

Click the three dot box next on the row of the attendee you wish to allocate

A new window will appear to search for an available room. If there are bedrooms reserved in the bedrooms tab of the event, Kx will search for rooms that match the reservation. If there is a rooming list created for this event then those rooms will appear first. You can always search for other rooms by unchecking the match reservation box in the left hand search options. Once you have chosen a room, highlight the room and click the select button.


Now the attendee has been allocated to a bedroom. Repeat this process until all attendees are allocated.

Bedroom Allocations for an Individual Guest Booking through KxResidential

KxResidential > Any Individual Guest Booking
For more information on how to create an individual guest booking please review the Reservations help guide.

Click the Allocate Room in the guest details tab.


A new window will appear to search for an available room. The list will populate with rooms that match the type and rate that was selected when creating the booking. You can always search for other rooms by unchecking the match reservation box in the left hand search options. Once you have chosen a room, highlight the room and click the select button.

The Current Room will now populate on the face of the reservation.

Bedroom (MASS) Allocation for both Events and Individual Guests through KxResidential

Please Note: To use this functionality you must have names in your attendee screen and bedrooms reserved for the event. This functionality will mass allocate your rooms.
KxResidential > Manage Stay > Allocate > Allocate Attendee Bedrooms
Search for the event you would like to allocate by adjusting the search filters at the top right hand of the screen. Highlight the event you want to allocate. You have two choices when allocating.


Allocate By Event: An Event Allocation window will pop up with your current reservation. You can choose to allocate by "Typical Capacity" or to allocate one to a room. Next, click the Allocate button.

A new Allocate window appears. You can choose to allocate all Males first to one floor and all females to another floor or you can allocate them all. You can set Priority Allocation restrictions. If no exact match is available for these priorities you must decide how to proceed. Once all of your criteria is selected click Allocate



Determine your Bedroom Allocation Criteria by selecting Sub-Blocks, Floors, and Rooms and then click ok.

A summary of allocation will appear. From this screen you have the option of changing and removing rooms that are assigned to these attendees. Make any edits necessary and then click close.

You will be taken back to the bedroom allocation screen. Make any adjustments you need to and then click close.

Allocate By Person: The Select Rooms window will appear. Filter through and choose the rooms you want to allocate your attendees to. Click OK.



The attendee Allocation window will appear. Select Attendees to allocate on the left hand side by checking the Sel. Box in the same row as their name. Next, select their corresponding rooms by checking the Sel. Box.

At the bottom middle of the screen, click the Allocate to Room > > Button.
The attendees that are allocated will turn green. And the Capacity of the rooms will reduce. So you can see what attendees have been allocated and which rooms are no longer available for allocation. Repeat this process until all attendees have been allocated.